The HR Representative assists in the administration and day-to-day operations of the human resource department for the agency.

ESSENTIAL FUNCTIONS:

95% HUMAN RESOURCES FUNCTIONS

• Act as first line of support for all inquiries from employees and managers regarding company policy and procedures
• Manage employee Leaves of Absence (LOA), including correspondence, timesheet entries and tracking dates
• Assist and guide managers through corrective actions and personnel investigations
• Process background Character Assessments, as needed
• Assist in maintaining and updating personnel files and the HRIS system, which includes scanning and filing
• Assist with COVID Tracking, as required
• Assist in managing unemployment claims and attending OAH hearings, as needed
• Provide administrative support for HR, Payroll and Benefits
• Assist in the management of the employee safety committee
• Create First Aid and PPE kits for the branches; maintain inventory and order supplies, as needed
• Maintain a working knowledge of employment laws and best practices
• Sort and distribute mail; includes shipping packages, as needed

5% OTHER FUNCTIONS

• Maintain current CPR/First Aid certification
• Other projects/duties as assigned

MINIMUM QUALIFICATIONS:

• Experience administering leaves of absence.
• At least 18 years of age.
• High school diploma or GED equivalent.
• Proof of eligibility to work in the United States.
• Possess a valid driver’s license.
• Possess an insured and safe vehicle.
• Must be able to read, write, speak, and understand English.
• Ability to pass a DSHS background check.
  • Convictions will not necessarily disqualify you from employment. Factors such as age and time of the offense, seriousness and nature of the violation, and rehabilitation will be considered.
• Satisfactory motor vehicle report.
• Ability to work with minimal supervision.
• Ability to work effectively under high stress/pressure situations.
• Ability to work a flexible schedule, which may include early mornings, late evenings, and weekends.
• Ability to initiate independent and appropriate judgement and decisions.
• Generally, any combination of training and experience equivalent to two (2) years’ experience in business office or administrative assistant duties for a school, public, or non-profit agency.
• Possess excellent written and spoken communication skills.
• Must be a team player and maintain a positive, professional attitude.
• Proven intermediate to advanced PC skills, including the Microsoft Office Suite.
• Must be extremely detail oriented.
• Must be able to organize and prioritize duties and/or projects.
• Ability to type a minimum of 55 wpm

PHYSICAL QUALIFICATIONS

• Must be able to remain in a stationary position at least 50% of the time.
• Ability to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Ability to frequently operate a computer and other office productivity machinery, such as a copy machine or printer.
• Ability to frequently communicate with employees and outside agency personnel, etc. through phone and/or email.
• Ability to occasionally reach, bend or lift up to 20 pounds, possibly more with assistance.
• Ability to frequently operate a motor vehicle.
• Ability to perform CPR and First Aid, as needed.

PREFERRED QUALIFICATIONS:

• 2 -year degree in business or HR preferred.
• Previous experience working in UKG Ready (Kronos) HRIS system preferred

BENEFITS:

The following benefits are available to all regular full-time employees (30 hours/week or more)

• Medical
• Dental
• Vision
• Life
• Employer Paid Life
• Aflac
• Personal Leave
• Sick Leave